Control your stock. Grow your sales.

The heart of IMA: know at any time what you have, where, and who moved it.

• Real-time stock levels by company, branch, store and zone
• Stock in and out with a reason: purchase, sale, transfer, breakage, return, adjustment
• Release requests approved by the storekeeper with a voucher number
• No deletion: cancellations are traced and reversed
• Full history: who, what, when, in which store
• Reorder alerts (minimum stock) and overstock alerts (maximum)
• Dead stock with estimated holding cost
• Misplaced heavy loads detected, with the weight to move
• Bulk import of stock movements from Excel

Identify every item, zone and piece of equipment without errors.

• Reads manufacturer EAN / GTIN codes (8 to 14 digits) with check-digit control
• USB handheld scanner, computer camera or phone camera
• Link an unknown barcode to an item, with history
• QR + Code 128 PDF labels: items, zones, fixed assets, equipment
• Maximum floor stacking height printed on item labels

Track goods between the port, warehouses and points of sale.

• Transfer notes port → store and between stores
• Dispatch, then receipt at the destination store
• Goods in transit visible on the dashboard
• Shortfall handling when not everything arrived
• Import flow (receipt at the port) and local flow (direct receipt in store)
• Transfer notes printed as PDF

Buy at the right price, check every delivery, rate your suppliers.

• Purchase orders with Incoterms 2020 and payment terms
• Suppliers per item: negotiated price, minimum order, pack size, lead time
• Buying advice: rounded quantity, expired price, cheaper alternative
• Line-by-line receipt with variance tolerance
• Photo or scan of the supplier delivery note required
• Rejected goods placed in a quarantine zone, then returned to supplier
• Supplier rating: on-time and complete deliveries, rejections, actual lead time…
• General terms printed on purchase orders (English version for imports)

Regular, reliable counts without stopping operations.

• Blind counting: the counter does not see the expected stock
• Count tolerance per item or per category
• Out-of-tolerance variance: reviewed before any stock correction
• Cycle count planning by ABC method (A 12 times/year, B 4, C 2) or by category
• ABC ranking and daily counting workload
• Indicators: inventory accuracy and coverage
• Count tasks on the mobile app

From quote to payment, and every franc tracked.

• Counter sales with automatic stock release
• Quote → delivery note → invoice → payment, no re-typing
• Printed receipts, PDF documents with your company logo
• Supplier invoices from a received order, and supplier payments
• Receivables and overdue payments by age (1–30, 31–60, 61–90, 90+ days)
• Cash position: till, bank, mobile money, cheques to deposit
• VAT calculation and sales reporting

Accounting kept up to date, ready for closing.

• SYSCOHADA chart of accounts
• Entries generated automatically by sales, purchases and stock movements
• Journal, summary journals and manual entries
• General ledger, trial balance, balance sheet and income statement
• Monthly closing and year-end
• Customer provisions, depreciation, stock variation and adjustments

Your long-term assets register and depreciation.

• Fixed asset register by category
• Created from a purchase order or supplier invoice
• Put into service, depreciation calculated and posted
• Disposal or scrapping
• QR labels and mobile lookup by scan
• Fixed asset schedule and export

Equipment sold to your customers, tracked down to the repair.

• Customer installed base: equipment, site, serial number
• Maintenance contracts
• Work orders with photos and spare parts taken from stock
• Maintenance history by equipment and by item
• After-sales dashboard
• Technician app: my work orders, equipment QR scan
• Import of the existing installed base (CSV)

Inspected equipment and certified drivers.

• Register of handling equipment with QR label
• Start-of-shift inspection by scanning the machine on mobile
• Operators and certifications per equipment type (3 years max)
• Reporting of accidents and near misses
• Risk analyses and action plans
• Dashboard: equipment out of service, accidents over the last 12 months

The right figures to decide, from the store to the group.

• Group, company and branch dashboards
• Sales, margin, cash, receivables and payables
• Stock value, stock-outs, below minimum, overstock, dead stock
• Reliability: inventory accuracy, service rate, late entries
• Charts by day, reason, store and user
• Filters by period and store, PDF export

Built for SMEs as well as multi-country groups.

• Multi-country, multi-company, branches, stores and zones
• Roles: group management, administrator, branch manager, store manager, storekeeper, cashier, sales manager, technician
• Each user only sees their own scope
• Bulk import of items and users (Excel)
• App available in French, English and Spanish
• Works alongside Sage Saari for companies already using it
• User guides built into the app